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Job Vacancy: Secretary/Office Administrator

Job Vacancy

Position: Secretary/Office Administrator

Fulltime
The Islamic Cultural Centre of Ireland is looking for a practised full-time Secretary/Office Administrator to join our team.
 

Responsibilities:

The day-to-day tasks include but not limited to:

  • Screening telephone calls and handling enquiries and correspondence
  • Organising your manager’s diary and making appointments
  • Typing, compiling and preparing reports, minutes, letters, memos and emails
  • File all documentation pertinent to the CEO’s office and that of Director of Admin & Finance
  • Arranging meetings and taking notes at meetings
  • Making travel arrangements and looking after visitors
  • Dealing with Contractors and Suppliers
  • Manage weekly activities and venue bookings’ records
  • Implement and maintain and procedures/administrative systems
  • Ensure that all events are properly archived and published on social channels with reports, photos and videos

Applicants need:

  • Experience in a similar role as a secretary or personal assistant.
  • Excellent organisational and time management skills
  • Good written and spoken communication skills
  • Accuracy and attention to detail
  • A calm and professional manner
  • Excellent computer and administration skills
  • A flexible and adaptable approach to work
  • The ability to use your own initiative
  • Discretion and trustworthiness: you will often be party of confidential information
  • Tact and discretion, for dealing with confidential information

 

If you’re a qualified and enthusiastic Secretary/Office Administrator, please send your application and CV to Enable JavaScript to view protected content. or by post to:

Human Resources

ICCI

19 Roebuck Road

Clonskeagh

Dublin 14

Salary is negotiable and it varies depending on experience of the applicants

Closing date:           Friday 27 July 2018